Unveiling the Myth: Is Your eFax Truly HIPAA Compliant?
In today’s busy medical offices, keeping track of patient documents and ensuring they’re secure is....Read More
UPDOX PLATFORM
The easy, HIPAA-compliant way to share and manage documents.
Interested in seeing how our HIPAA Compliant eFax solution can work for you?
Say goodbye to messy folders, storing physical documents, and constantly worrying about keeping them safe and confidential. With eFax, you can send and receive documents while removing the expenses of physical hardware and paper.
With eFax, digital documents flow through our secure, HIPAA-compliant inbox, increasing your staff and practice productivity while optimizing your workflow in a safe and efficient way.
All of your documents are organized in one place, easily accessible and protected from any potential security breaches. From patient records to insurance claims, everything can be securely transmitted in a matter of seconds.
This not only saves you time and effort, but it also ensures that important information is accurately documented and readily accessible when needed.
eFax can help your practice run more efficiently and improve the patient experience. Click through the phases below to learn how.
Pre-Visit
Visit
Post-Visit
Ongoing Care
During this phase, your practice is scheduling, collecting patient information, and more. eFax allows your practice to:
Securely share documents and be fully prepared to meet with patients
Dramatically reduce paper and ink usage at your practice
Save money and stay better organized
This phase involves billing, payments, and following up with the patient. eFax allows your practice to:
Improve organization with digital workflow
Easily share new information
Communicate more efficiently
During this phase, your practice is scheduling, collecting patient information, and more. eFax allows your practice to:
Securely share documents and be fully prepared to meet with patients
Dramatically reduce paper and ink usage at your practice
Save money and stay better organized
This phase involves billing, payments, and following up with the patient. eFax allows your practice to:
Improve organization with digital workflow
Easily share new information
Communicate more efficiently
Our eFax ROI Calculator can help you understand how a practice of any size can benefit from using Updox. Try it out now by filling out the form.
*This information is calculated based on the input provided by you and is made available to you for illustration purposes. We cannot and do not guarantee its accuracy and applicability to your individual circumstances.
Here’s what our many satisfied customers have to say about our HIPAA-Compliant eFax.
There were times, before Updox, I would have to run out to the office supply store for paper or toner. Now, we’re paperless and it saves so much time.
Renea Clark
Office Manager, Blue Sky Health
Staff found it very empowering for them to learn. We don’t need to wait 2-3 weeks for papers to get scanned into the system; now it is almost immediate.
Eric Costanios
Manager, Prescott Cardiology
eFax is just one of the many tools that make Updox a perfect platform for running your practice.
Use HIPAA-compliant eFax to send, receive, and manage documents quickly and efficiently.
Securely send data to other Updox platforms, or to outside partners including billing agencies.
Updox has everything you need to manage your practice, all from one organized place.
The Updox ecosystem has solutions for virtually any challenge your practice might face. Here are some other tools we think you’ll find useful:
Not all eFax solutions are HIPAA compliant. You’ll need to find a service that uses point-to-point encryption to protect sensitive information both “at rest” and “in transit.” In other words, digital information must be as safe in storage as it is in transmission. It is also important that all faxes containing Protected Health Information (PHI) have HIPAA-approved cover pages instead of standard MS Word cover sheets.
This helps to add another layer of security and ensure that only authorized parties can view the sensitive data being sent over the line. Furthermore, it is recommended to allocate a separate fax line for non-HIPAA materials rather than using one line for both types of documents. By replacing physical hardware and paper with a digital faxing solution, practices can save money and time while increasing workflow efficiency—but only if they choose a purpose-built, HIPAA-compliant eFax solution.
Updox eFax ensures HIPAA compliance with point-to-point encryption and secure cover pages for faxes containing Protected Health Information (PHI).
An online fax service can be considered HIPAA compliant if it employs various security measures to ensure the privacy of Protected Health Information (PHI). Such measures include utilizing a secure data center, encrypting data both in transit and at rest, using quality encryption standards, providing detailed information on their security protocols, signing a Business Associate Agreement (BAA), and having a configurable data retention policy. Cover sheets for all faxes containing PHI must also comply with HIPAA standards for data protection. Check out our Healthcare Fax Infographic to see how HIPAA-compliant eFax works.
Every HIPAA-compliant eFax service will be priced differently, but these solutions are generally highly affordable—especially in the context of how much a HIPAA violation could cost your practice. eFax is one of the most popular ways for healthcare providers to send and receive sensitive health information, and having a HIPAA-compliant eFax service is essential for any modern healthcare business. If you’re pricing out online fax solutions, consider whether it makes more sense for your practice to pay a monthly flat rate or to pay per fax sent.
An attachment of a HIPAA-compliant fax follows the same standards as the fax itself, meaning that it is kept secure and private. The cloud fax service will encrypt the attachment in transit and at rest so it cannot be intercepted or accessed by unauthorized personnel. Any organization utilizing a cloud fax service to send PHI must also sign a Business Associate Agreement (BAA) with their chosen vendor. This agreement outlines all of the security measures necessary for HIPAA compliance, such as configurable data retention policies, encrypted transmissions, and other protections.
Yes, Updox eFax is HIPAA compliant! Our secure platform has been designed with the highest standards of healthcare data security and privacy in mind. Documents are encrypted before they leave your device, ensuring that only the intended recipient can access them.
We keep up with the latest industry trends to ensure that our service meets all HIPAA requirements for sending patient records electronically. You can rest assured that confidential information is kept safe and secure at all times. Additionally, eliminating manual processes reduces opportunities for human error—a crucial factor when handling sensitive patient information. Ultimately, you can trust Updox eFax to keep patient data safe and provide a convenient way to send and receive electronic documents quickly and securely.
To comply with HIPAA regulations, opt for a secure electronic fax service with end-to-end encryption for document transmission. It’s important to also implement access controls, obtain patient consent, and regularly monitor and audit fax transmissions.
Make sure the staff is trained in HIPAA compliance and that security measures are updated regularly. These steps safeguard sensitive patient information, prevent unauthorized access, and maintain confidentiality during fax transmissions.
HIPAA requirements for sending and receiving efaxes include ensuring the secure transmission and storage of protected health information (PHI) through encrypted communication channels. eFax services must also adhere to strict access controls, limiting access to authorized personnel only.
Additionally, they must maintain detailed audit logs to track all fax transmissions and access to PHI. eFax providers should also offer features like recipient verification and automatic fax deletion to mitigate the risk of unauthorized access.
Compliance with HIPAA regulations in eFax services is essential to protect patient privacy and avoid any potential legal repercussions.
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